Exploring The Power Of Bots In Appsheet: A Comprehensive Tutorial

project management app part 9

Welcome back to our transformative AppSheet series, where we’ve been on an empowering journey of app creation and customization for businesses. From building project tracking apps to mastering data slicing, dashboard customization, and navigating with ease through icons, we’ve explored the vast potential of AppSheet’s no-code platform.

Now, we venture into an exciting realm—the world of bots in AppSheet. Bots represent a new frontier of app functionality, enabling intelligent and automated interactions with your apps. As we continue our series, we delve into the power of bots and how they can revolutionize the way you interact with your app and streamline your workflows.

This thorough tutorial will explore the capabilities of AppSheet’s bots and show how they can revolutionize automation for companies of all sizes.


Setting Up Automation

AppSheet offers a robust automation feature called bots that allows you to automate various actions within your app. Whether it’s triggering notifications, sending emails, updating data, or performing complex processes, bots can handle it all. With the ability to define triggers, conditions, and actions, bots provide a flexible and customizable solution to streamline your workflow.

To access the automation capabilities, look for the automation icon within AppSheet. This icon serves as your gateway to a world of automation possibilities. Clicking on it will open up a whole new realm of automation options and configurations.

clicking on automation icon within AppSheet

Creating a new bot is as simple as clicking the plus icon. This will prompt you to define the behavior and actions of the bot. 

clicking the plus icon


The bot creation interface is divided into two sections: “If this happens” and “Do this.” In the “If this happens” section, you specify the trigger conditions that will activate the bot. These conditions determine when the bot should perform its actions.

hovering over "configure event"

AppSheet provides a range of trigger options, including data changes, custom events, and scheduled triggers. You can set the bot to trigger when specific data changes occur, such as adding a new project, altering project due dates, or deleting rows. Additionally, you can define custom events that suit your app’s unique requirements.

clicking "create a scustom event"

By choosing the appropriate trigger conditions, you ensure that the bot responds precisely to the changes you want to track and automate. For example, if you want the bot to trigger only when a new project is added, select the “Adds Only” option. This level of granularity allows you to fine-tune the bot’s behavior based on your specific needs.


Triggering Bots-Exploring the Possibilities

Let’s explore different types of triggers, conditions, and actions you can configure to make your bots perform specific actions based on those triggers.


AppSheet offers a range of triggers that can activate your bots based on specific events or changes in your app’s data. Let’s take a closer look at some of the trigger options:

Data Changes:

Adds Only: The bot triggers when new rows are added to a specified table.

hovering over "adds only"

Updates Only: The bot triggers when existing rows are updated.

hovering on "updates only"

Deletes Only: The bot triggers when rows are deleted.

hovering on deletes now

Custom Events:

Custom events allow you to define your own events based on specific conditions. For example, you can create a custom event that triggers when a project’s status changes to “Completed.”

Scheduled Triggers:

AppSheet also enables you to schedule bots to run at specific times or intervals, such as daily, weekly, or monthly. This is particularly useful for tasks that need to be performed on a regular basis, like generating reports or sending reminders.

exploring schedule option


In addition to triggers, you can set conditions to fine-tune when your bots should execute their actions. Conditions allow you to specify additional criteria that must be met for the bot to perform its actions. For example, you can set a condition that the bot should only trigger if a project is assigned to a specific person or if the project’s due date is within a certain range.

choosing "assigned to" name


Once the trigger and condition are met, it’s time to define the actions your bot should perform. AppSheet provides a wide range of actions that you can choose from, including:

exploring "actions" option

Sending Emails:

You can configure your bot to send automated emails to designated recipients. This is particularly useful for sending notifications, project updates, or reminders.


AppSheet allows you to send in-app notifications to app users, keeping them informed about important updates or tasks.

SMS Messages:

With the SMS action, you can send text messages to designated phone numbers. This is a convenient way to deliver important information or alerts to your team members or app users.


AppSheet supports integration with web services through webhooks. You can configure your bot to trigger a webhook and perform actions in external systems.

Creating Files:

Bots can generate files, such as reports or spreadsheets, based on specific conditions or triggers. These files can be stored in cloud storage services or shared with team members.

Running Custom Scripts:

One of the most powerful features of AppSheet is the ability to call custom scripts. This allows you to extend the functionality of your app by integrating with external services, performing complex calculations, or executing custom business logic.

By combining triggers, conditions, and actions, you can create bots that automate repetitive tasks, streamline workflows, and enhance the overall efficiency of your app. The possibilities are endless, and AppSheet provides you with the tools to tailor your bots to meet your specific business needs.


Advanced Bot Configurations – Unleashing Automation Potential

Appsheet also offers powerful features and techniques that will take your automation capabilities to the next level. Get ready to unleash the true potential of bots and revolutionize your app experience.

Weighted Processes

AppSheet allows you to assign weights to processes within a bot. By assigning weights, you can control the order in which processes are executed. This feature is particularly useful when you have multiple actions to be performed in a specific sequence. You can prioritize certain actions or ensure that actions are executed only when specific conditions are met.

Return Values

Another powerful capability of AppSheet bots is the ability to capture and use return values from processes. When a process is executed, it can return a value that can be stored in a variable or used to trigger subsequent actions. This enables you to create complex workflows where actions depend on the outcome of previous actions.

Custom Code

AppSheet empowers you to leverage custom code within your bots. By incorporating custom code, you can extend the functionality of your app and perform complex calculations or integrations with external systems. Whether it’s writing JavaScript or utilizing APIs, AppSheet allows you to integrate custom code seamlessly into your bots.

Expenses with Negative Values

Managing expenses is a common task in many apps. With AppSheet, you can easily handle expenses, even when they involve negative values. By using the “Amount” column and applying appropriate conditions and calculations, you can ensure that expenses are accurately recorded and tracked within your app.

User Input and Comment Section

To further enhance user engagement and interactivity, AppSheet provides options for user input and comment sections within bots. Users can input data, leave comments, or provide feedback, which can then be processed by the bot. This creates a collaborative environment where users can actively participate in the automation process.

No-Code Apps with AppSheet

AppSheet truly empowers users to create powerful apps without writing a single line of code. With its intuitive interface, extensive automation capabilities, and support for customizations, AppSheet is the ultimate tool for building sophisticated no-code apps. Whether you’re a business owner, project manager, or app enthusiast, AppSheet enables you to bring your ideas to life and transform your workflows.


Optimize, Automate, Succeed

Bots represent the future of app automation, providing intelligent and seamless interactions that streamline workflows and enhance user experiences. By incorporating bots into your apps, you can automate repetitive tasks, deliver real-time notifications, and integrate external services with ease.

Stay tuned for more insightful content as we will explore other complex functions of AppSheet as well. If you are ready to unlock the power of automation with AppSheet bots, visit AI Data House to get started.

Leave a Comment

Your email address will not be published. Required fields are marked *

Open chat
Need Help?
Welcome to our site! We are glad to help you. Kindly tell us your issue so that we can resolve it .